What to Send When Requesting Group Hotel Rates

A complete group request should state the destination, check-in and check-out dates, number of nights, total guests, adults and children, number of rooms, desired room configuration, hotel category, preferred area, meal plan, budget range, and transport needs.

Why complete details matter

Group pricing and room allocation depend on the exact capacity and dates. Missing information can delay the availability check or produce unsuitable options.

Before confirmation

Review the rooming list, final rate, inclusions, cancellation terms, payment schedule, and supplier confirmation.